Objects & Assets

Track rental properties, vehicles, equipment, and other business assets with full lifecycle management.

INFO

The objects module is optional. Enable it in Company > Features if you don't see it in the navigation.

Overview

The objects module is designed for businesses that manage physical assets — particularly rental companies, property managers, and equipment rental services. Each object represents an asset you own or manage.

Object types

Type	Use case
Property	Rental apartments, offices, commercial spaces
Vehicle	Cars, trucks, vans, construction vehicles
Machine	Industrial equipment, tools, generators
Other	Any other asset type

Object statuses

Status	Description
Available	Ready to be rented or used
Rented	Currently rented to a customer
Inactive	Not available (maintenance, retired)

Creating an object

1. Go to Objects > New Object
2. Fill in:
   • Name - A clear identifier (e.g., "Apartment 3B" or "Excavator CAT 320")
   • Type - Property, Vehicle, Machine, or Other
3. Click Save

More options

The new-object form only asks for the name by default. Use More options to add a description, and Purchase and status to set purchase date, price, current value, VAT regime and status. These fields are optional for creating the object; the status defaults to available.

Object detail page

The detail page shows:

• Asset information and type
• Current status
• Total revenue: real paid-invoice revenue for this object, including rent, service charges, one-off charges and sale invoices attributed to it
• Active contracts: number of currently active contracts linked to this object
• WOZ history (for Properties) — annual WOZ values used in the Box 3 tax calculation
• Asset summary (for Property objects with a recorded WOZ value) - capitalized value, accumulated depreciation, current book value and the legal floor (bodemwaarde) for the building
• Linked contracts
• Rental history
• Invoices: every invoice that counts toward total revenue, with status and amount excluding VAT

Invoices attributed to this object

The Invoices tab on the object detail page lists every invoice that contributes to the total revenue figure:

• Invoices generated from a contract attached to this object
• Invoices tagged to the object directly, such as service-charge settlements, one-off charges and sale invoices

Each row shows the invoice number, customer, date, status and the amount excluding VAT. A scope hint explains that the total sums paid invoices, while the Box 3 report counts only received rent and uses the cash date, so the two amounts may differ.

Contract summary header

Above the contracts list, a summary header gives you a quick read on the object's contractual state:

• Total contracts linked to this object
• Signed contracts: how many have been fully signed
• Monthly active total: combined monthly value of all active contracts, normalised from mixed-frequency agreements (weekly, quarterly, yearly)

WOZ history (Property objects)

For objects with type Property, the detail page includes a WOZ history section. WOZ values (Waardering Onroerende Zaken) are the municipality-assessed property values used in Dutch Box 3 tax calculations.

• View annual WOZ values per year.
• Add new values by entering the year and the WOZ value assigned by the municipality.
• Box 3 uses the WOZ value with peildatum 1 January. Enter the value that applies to the start of the tax year.
• If no values are entered yet, the section shows an empty state prompting you to add the first one.

Kadaster integration

When you add a Property object with a valid Dutch address, MyCompanyDesk can import the WOZ history directly from the Kadaster. This saves manual entry and gives you the same values the municipality filed.

• Automatic lookup: if the WOZ history is empty, the system fetches available values from the Kadaster when you open the detail page.
• Manual refresh: click Refresh to re-pull the latest Kadaster data at any time. Imported values are marked with a "Kadaster" source badge.
• Missing data: if the Kadaster has no records for the address (for example, a newly built property), a notice appears and you can enter values manually.

Estimated current value

For properties where a Kadaster WOZ history was fetched, MyCompanyDesk projects an estimated current market value. This projection takes the most recent WOZ peildatum and applies the CBS PBK price index for the property's COROP region, giving you a value that reflects current market trends.

Asset summary and bodemwaarde (building floor)

Property objects that are tracked as a bezitting (capital asset) show an asset summary in the detail page:

• Acquisition value: what was paid for the asset.
• Capitalized value: the business part of the acquisition value, after deducting any private-use share.
• Accumulated depreciation: everything written off so far.
• Depreciation this year: the current calendar year's write-off.
• Book value: the remaining value on the balance (capitalized value minus accumulated depreciation).
• Bodemwaarde: the legal floor below which the book value of a building may not drop. It is based on the WOZ value recorded for the property.

The bodemwaarde is shown next to the book value because the two are only meaningful together. MyCompanyDesk does not silently rewrite the posted depreciation schedule; instead, it warns you when the current schedule has already gone below the floor, or notes when the book value has exactly reached it.

If a warning appears, the correction is made by setting the acquisition's residual value to the bodemwaarde. When the object has a single acquisition, a link opens the acquisition so you or your accountant can adjust it.

This rule applies to buildings only (for example, property, apartment, office or retail). Vehicles, machines, equipment and other non-building asset types do not have a bodemwaarde floor.

Disposal

If you sell, scrap or otherwise dispose of an asset, record it in the Purchase and status section of the object form:

• Disposal date: the date the asset left the business.
• Proceeds (excl. VAT): the amount received. Leave the field empty if you do not know it yet; enter 0 if the asset was scrapped and no money changed hands.

Once a disposal date is saved, the object detail page shows a disposal block that lists:

• the disposal date
• the book value at disposal
• the proceeds, if recorded
• the book profit or book loss

If you leave the proceeds empty, the block shows the book value that was written off and explains that the book profit or loss cannot be determined until the proceeds are recorded.

The asset summary also warns you when the depreciation schedule still posts amounts after the disposal date. Depreciation lines are generated in full when the asset is capitalized, so they keep reaching the profit and loss statement unless the depreciation term on the acquisition is adjusted.

Contract signing status

Each contract row in the object detail page now shows a signing status badge alongside the active/paused badge. The colour follows the same map used on the contract detail page:

• Signed (green): all parties have signed
• Partially signed (blue): some parties have signed, others pending
• Sent (yellow): the signing invite has been sent, no signatures yet
• Expired or Terminated (red): the signing request is no longer valid

Fully signed contracts show a small eye icon that opens an inline preview of the signed document, so you can read the completed contract without leaving the property page.

Legacy contracts created before the e-signing feature was added do not show a signing badge. The system detects legacy contracts the same way as on the contract detail page: contracts must have signing parties, a template, or signing content to show a badge.

Linking objects to contracts and invoices

Objects integrate with other MyCompanyDesk features:

• Contracts — Create a rental contract for an object, specifying the tenant (customer) and terms
• Invoices: Invoices can be attributed to an object directly in the invoice form, or linked through a rental contract. Both routes count toward the object's total revenue.
• Recurring invoices — Set up automatic monthly rent invoicing per object

Filtering

Filter your objects by:

• Type — Property, Vehicle, Machine, Other
• Status — Available, Rented, Inactive
• Search — Find by name or description

Bulk actions

• Change status — Update availability in bulk
• Archive — Move to archive
• Delete — Remove objects

Tips

• Use the status filter to quickly see which assets are available for rent
• Link every rental invoice to its object for complete financial tracking per asset
• Set up contracts with recurrence for automatic rent invoicing
• Check the object metrics at the top of the page for availability overview